📝 Overview
The Event Import feature allows you to create large volumes of calendar events at once by uploading a CSV file. This is especially useful for importing tournament schedules, game series, or blocking time for entire levels — all without manual entry.
Events can include team assignments (Home and Away), resource assignments, event types, and more. If you manage scheduling outside the platform (such as in Excel), you can export that data into the required CSV format and import it directly.
📍 Where to Find Event Import
Click the arrow to learn more about where to find Event Import
Click the arrow to learn more about where to find Event Import
To access Event Import, type Event Import into the global search bar and select it from the results.
📋 Importing Events
The Event Import process involves three stages: downloading the CSV template, filling it in with your event data, and uploading the completed file.
🗂️ Download the CSV Template
Click the arrow to learn how to download the CSV template
Click the arrow to learn how to download the CSV template
On the Event Import page, click Download CSV Template.
The file will download and open in your spreadsheet application (such as Excel or Google Sheets).
The template includes the following column headers:
Column | Description |
Event Type | Enter the event type name or ID |
Event Sub Type | For type Game only: enter |
Event Description | Enter the title or name of the event |
Event Start | Format: |
Event End | Format: |
Home Team ID | Team ID of the home team (for type Game); or a Level ID for Playoff/Blocker events |
Away Team ID | Team ID of the away team (for type Game); leave blank if not applicable |
Resource | The resource name or ID to assign the event to |
Resource Area | The sub-resource/sub-area name or ID; enter |
Customer | Customer ID number (optional; leave blank if not applicable) |
✍️ Note: The Event Sub Type column is only used when the Event Type is Game. For all other event types, leave this column blank
🔍 Finding Team IDs
Click the arrow to learn how to find Team IDs
Click the arrow to learn how to find Team IDs
To look up Team IDs, go to Programs and select Team from the dropdown menu.
Use the search filters to find the season, level, or team you need. The Team ID appears in the first column of the results table.
📐 Using Level IDs
Click the arrow to learn more about using Level IDs
Click the arrow to learn more about using Level IDs
For event types such as Playoff or Blocker, you can enter a Level ID in the Home Team ID field and leave Away Team ID blank. This is useful for blocking time for an entire level when participating teams may vary. Note that for type Game with a sub-type of Regular or Friendly, Level IDs cannot be used because both Home Team ID and Away Team ID are expected.
✍️ Fill In Your Event Data
Click the arrow to learn how to fill in the CSV template
Click the arrow to learn how to fill in the CSV template
Enter each event as its own row in the spreadsheet, filling in the columns according to the format described above.
Ensure all required fields are populated and date/time values match the required format exactly.
Save the file in CSV format when finished.
🧠 Example 1 : Tournament Schedule with Playoffs and Consolation Games:
The following example shows a sample import for a tournament that includes pool play, playoff, consolation, and a blocker applied to the entire level. The blocker ensures all teams in the level have the playoff time reflected on their roster.
Event Type,Event Sub Type,Event Description,Event Start,Event End,Home Team ID,Away Team ID,Resource,Resource Area,Customer Game,regular,Pool Play,3/4/26 13:00,3/4/26 14:30,21672,21777,Field 1,0, Game,regular,Pool Play,3/4/26 13:00,3/4/26 14:30,21829,21761,Field 2,0, Game,regular,Pool Play,3/4/26 13:00,3/4/26 14:30,21864,21370,Field 3,0, Game,playoff,Semi-final 1,3/4/26 17:30,3/4/26 19:00,1736,,Field 1,0, Game,playoff,Final,3/4/26 19:00,3/4/26 20:30,1736,,Field 1,0, Game,friendly,Consolation 1,3/4/26 17:30,3/4/26 19:00,,,Field 3,0, Block,,Tourney Headquarters,3/4/26 13:00,3/4/26 20:30,,,ConfRoom,0,27
🧠 Example 2: Simple Staff Resource Reservation:
The following example shows a basic import for reserving a staff resource across multiple dates.
Event Type,Event Sub Type,Event Description,Event Start,Event End,Home Team ID,Away Team ID,Resource,Resource Area,Customer Staff,, Anthony Working, 3/3/26 9:00 AM, 3/3/26 4:30 PM,,, Entire Location, Entire Resource, 3 Staff,, Anthony Working, 3/5/26 7:00 PM, 3/5/26 10:00 PM,,, Entire Location, Entire Resource, 6 Staff,, Anthony Working, 3/7/26 9:00 AM, 3/7/26 5:00 PM,,, Entire Location, 0, 3
⬆️ Upload the CSV File
Click the arrow to learn how to upload your completed CSV file
Click the arrow to learn how to upload your completed CSV file
On the Event Import page, click Choose File and select your saved CSV file.
Click Upload to begin the import.
⚠️ Important Note: The CSV file must match the required format exactly, including the column headers in the correct order. Errors in formatting may cause the import to fail or produce unexpected results.