Exporting a Season

Make any price changes to your Level Product fees if needed ahead of time.

Click on Programs from the top menu and select Seasons. Find the old season you would like to use as the skeleton for the new season. To the right of that season, Click the Export button.

Type the new Season's name.

Choose a start and end date for the season. This will effect whether you will need to search as a "future" or "current" season.

For Seasons that involve teams, you can require a deposit for new teams that register via Dash Online. This means that the player or coach who signs the team up, will be required to at least pay the deposit in order to sign the team up. If your individual price for the class, camp, or house team is more than the deposit than the customer can have the choice of paying in full at registration or just paying the deposit amount. The remaining balance will be invoiced for them to pay at a later point. You can create a payment schedule to collect the balance with a credit card stored in Dash on the customer's profile page.

On-line-registration: This can be turned off when you would like to close off individual registrations or new team registrations via Dash Online. If you would like teams to be able to register on-line, place a check next to the "New Team Registration" box.

Enter dates for your on-line registration period (if applicable). If the on-line registration is closed or is in the past, customers will not be able to see available teams to register for.

On-line Description: When the customer is in Dash Online and scrolls over the Season name, they will see the Season Description. You can put what the season dates are going to be or how many games or classes there will be for example.

Registration Form: If you would like to have your customers receive a pre-set form of questions that you have created to fill out prior to registration, you can choose which form to add to this season.

Registration E-mail: You can create an e-mail template to send to all your customers that register to give them pertinent information about the season they just signed up for.

Export Rosters: For teams, you may choose to do this to save you from individually exporting each team when they tell you they are coming back. Then inactivate the ones that are not returning.

Age Restriction: If you want to view your age restrictions that you set up at the league level by age or by date, you can toggle between these two here.

Shift Start Dates: Enter a number of days to push the start date of all listed groups.

Invoice Teams: If you choose to export teams into the new season, you can invoice them automatically if you leave this box checked (this does not effect classes or camps).

DO NOT PRESS EXPORT AT THIS POINT!

Below the Export and Cancel button are all the Levels that were associated with the old season. You can choose which Levels you want to carry over to the new season or click "ALL" to automatically check all the leagues and then un-check the ones you will not need.

If you need to make any changes to the prices of the levels, then you will need to start typing the new product name into the fee box until it auto fills for each level that you want to export over.

Once a level has been checked, the teams that were associated with that level will show up under this. If you would like to export them you can leave them checked but not export the roster. Inactive teams from the old season are left unselected, but they can be checked to export into the new season. You can also change the status of a team from Normal to House. This is helpful for House Teams that want to stay together as a private team for the upcoming season.

Once you have all the levels checked that you want to move over and have chose which teams to export, you can scroll back up to the Export button to Export the season.