Program Registration
By Angel and 2 others3 authors48 articles
- Adding a Customer to a RosterLearn how to manually add customers to class, camp, and team rosters, and what to expect during registration and checkout.
- Class & Camp SchedulerLearn how to schedule classes and camps with ease and set blackout dates to prevent conflicts in your calendar.
- Class & Camp Check InLearn how to use the Class & Camp Check-In tool to manage daily attendance, add authorized pickups, print labels and rosters, and check customers in and out of classes and…
- Class Registration FeeCharge a one-time registration fee when customers enroll in a class, separate from the class price and not tied to memberships.
- Conditional FieldsLearn how to use conditional fields to show follow-up questions based on dropdown responses and keep registration forms clear and relevant.
- Creating and Managing ClassificationsLearn how Sport Type, Age Group, and Skill Level are selected within a Level’s Classification section and how available options are managed.
- Default Team Registration TypeChoose which team registration option appears first for league seasons in the Customer Portal.
- Deleting a Season or LevelsLearn how to delete or safely retire seasons and levels without impacting historical data.
- Exporting Seasons and Individual TeamsExport a new season or a select team using a previous setup to save time, streamline settings, and maintain consistency.
- Activity GroupsOrganize customers within a roster into smaller groups, most commonly used to manage large camp enrollments by age, gender, or similar criteria.
- Program Hierarchy OverviewLearn how the Program Hierarchy is structured, how to build programs in the correct order, and where common settings are configured in Dash.
- Adding Fees to a Team or Invoicing Products to Roster MembersLearn how to invoice products to individual roster members or add team-level fees directly to a team invoice.
- League Fee Collection Process ExampleA sample league fee collection process for team-based leagues, including payment timing and schedule release.
- Scheduling GamesLearn how to schedule league games using manual calendar entries or the League Scheduler, including setup, editing, and publishing.
- Make-Ups and Free Trials ReportRun a report to track upcoming and past make-ups and free trial attendees by location, date, or roster.
- PrerequisitesLearn how to set, apply, and manage prerequisites to control customer eligibility for class, camp (per session), or team registration.
- Program and Event NotesLearn how to add, manage, and report on Program Notes and Event Comments.
- Registration Types (aka Flexi Registration)Create custom registration types that follow Class, Camp, or Team logic, then link and schedule them for flexible registration.
- Quick TicketingSell one-off event tickets through the customer portal with QR code check-in, no roster setup, and a simple purchase flow.
- Registration E-mail (Season or Level)Set up automatic registration emails at the season or level for rostered programs.
- Preventing Lost Work from Session TimeoutLearn how to prevent losing work by opening additional pages in a new tab before navigating away.
- Team ApprovalReview and approve teams before they are officially accepted into a season.
- Roster Attendance & ReportingTrack attendance for all program types using roster tools and check-in workflows, and review attendance using built-in reports.
- League Management ToolsManage existing leagues with Team Builder, League Builder, and Individual Roster Export to rebuild or move rosters efficiently.
- Team ColorsLearn how to assign or update team colors and where they appear for staff and team members.
- Team Registration Update NotificationLearn how to assign League Managers to receive automatic email notifications when new teams are added to a level.
- Time of YearLearn how to create, edit, and manage Time of Year options, which are reusable season labels like Spring or Fall. Use the standalone Time of Year Options page or add…
- Tournaments and CupsLearn how to create a Tournaments and Cups program type so customers can easily find and register for tournament events within the Customer Portal.
- Inviting Participants to a ProgramSend registration invitations from the Roster tab or allow enrolled participants to invite others through the Customer Portal.
- WaitlistsLearn how to enable waitlists and manage enrollment once a Class, Camp/Per-session, or Team roster is full.
- Jersey #'s on Rosters & Game SheetsAdd and manage jersey numbers from the team roster so they appear across all game events.
- Roster Visibility OnlineControl who can view roster names and stats in the Customer Portal.
- File Uploads FeatureCollect and manage customer file uploads during program registration, including setup, file status tracking, and approval workflows.
- Roster Expense TrackingLearn how to add roster expenses and review program profitability with the Expense Tracking P&L.
- Event Search and Bulk EditThe event search and bulk event editor tool allows you find any scheduled event or series of events and edit them.
- Program Roster WalkthroughOverview of class rosters, camp or per session rosters, and team rosters. Includes a breakdown of the tabs, tools, and key features available in each roster type.
- Searching for Seasons, Classes, Teams or CampsLearn how to search for seasons, classes, teams, and camps using filters, keywords, and updated status options.
- League StandingsLearn how league standings are calculated, configured, and displayed on the Admin side and through the Customer Portal.
- Transferring CustomersTransfer participants between classes, teams, and per-session rosters. Covers mid-season transfers, price differences, and team type scenarios.
- Event Search (Legacy Version)The Event Search (Legacy Version) is a streamlined search tool for viewing, printing, and managing scheduled events. Use it to print game sheets, enter scores, and assign staff across any…
Seasons
Season Set-Up Guide
- Creating Seasons, Levels, and GroupsLearn how to set up Seasons, Levels, and Groups (rosters) to build program rosters and schedule events step by step.
- Tracking Stats, Scores, & Game SheetsLearn how to track scores, player stats, and use Game Sheets or the Event Search & Bulk Edit page to manage game data efficiently.
- Priority RegistrationAllow early season registration for specific customer groups using past participation, memberships, or residency status.