📝 Overview
The Class and Camp Scheduler is a powerful planning tool designed to simplify and centralize the process of assigning times, dates, and resources specifically for classes and camp event types within a specific season. It is ideal for program managers or administrators who need to efficiently coordinate multiple offerings while avoiding scheduling conflicts.
⚠️ Note: If your season uses Alternate Registration Types and you want your events to reflect those labels, be sure to review the section below for instructions on how to properly schedule events with alternate registration types.
📍 Where
Start typing "class and camp scheduler" in the global search box or press the Programs option from the drop down menu. Select the Class & Camp Scheduler.
⛔ Blackout Dates
Blackout Dates prevent classes, camps, games or other events from being scheduled on specific days (holidays, maintenance closures, staff training, etc.).
Click the arrow to learn how to create and manage Blackout Dates
Click the arrow to learn how to create and manage Blackout Dates
✅ Why Use Blackout Dates?
Ensures your events never overlap with facility closures
Saves time by automatically excluding blocked dates from scheduling
Prevents manual cleanup of conflicts later
➕ Creating a New Blackout Date
From the main navigation:
Go to Admin > Settings > Blackout Dates
Or type “Blackout Dates” in the global search bar
From the Class & Camp Scheduler page:
Click the Manage Blackout Dates button in the upper-right corner of the scheduler view
Once in the Blackout Dates screen, click the ➕ Add button
Select the date(s) you want to block and assign them to the correct Location(s)
Save your changes
🗑️ Removing a Blackout Date
Navigate to Admin > Settings > Blackout Dates
Find the date you want to remove
Click the 🗑️ trash can icon on the right side of the row
Confirm removal
🛠️ How It Works
Click the arrow to learn how to schedule your classes and camps
Click the arrow to learn how to schedule your classes and camps
Be sure to set any Blackout Dates first.
Select the season you need to schedule.
You can choose to schedule all at the same time because all of the classes or camps will appear once you select a season, or you can filter by a specific level or league.
Each class will appear and a suggested series of classes will display according to the start date that is set at the season, league, or class level.
Choose a resource and ensure the start date and time are correct.
Once you have made your necessary changes put a check box next to the class name and hit the "Save Checked" button.
💡 Pro Tips
⚠️ Always set blackout dates before scheduling to prevent rework
🧠 Use filters (Level/League) to focus only on the relevant classes or camps
💬 Double-check resources for availability before saving
⛔ Avoid bulk-saving until you’ve carefully reviewed all dates and resources
📌 Preview the suggested series to confirm dates align with season setup
❓ Frequently Asked Questions (FAQs)
Click the arrow to view frequently asked questions
Click the arrow to view frequently asked questions
What if I need to skip certain dates while scheduling?
Click the arrow to see the answer
Click the arrow to see the answer
Use Blackout Dates to block out days when no classes or camps should be scheduled. Set these before building your schedule.
Can I schedule just one level instead of all at once?
Click the arrow to see the answer
Click the arrow to see the answer
Yes. Use the filter options to narrow your view by Level or League before scheduling.
What’s the purpose of the suggested class series?
Click the arrow to see the answer
Click the arrow to see the answer
The system generates a suggested series based on start dates at the Season, Level, or Class/Camp level to save you setup time.
Can I save only some classes instead of all?
Click the arrow to see the answer
Click the arrow to see the answer
Yes. Simply check the specific classes you want to schedule and click Save Checked.
Can I change just one event in a scheduled series later?
Click the arrow to see the answer
Click the arrow to see the answer
Yes. You can edit single events or the entire series, depending on your needs.