WARNING!! If you do not make sure your Sales Report matches your bank deposit, you will have reconciling differences between DaySmart Recreation and your books. The reconciliation process is also a good security practice to follow.
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We recommend you treat DaySmart Recreation as your Accounts Receivable and Billing system. If you are familiar with accounting, treat it as a subsidiary ledger for AR and Billing. Set up a balance sheet account called DaySmart Recreation Customer AR. At the end of every month, this should be zero, unless you use the Customer Credit function in DaySmart Recreation; see the Critical Accounting Details section for details.
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For every deposit you make, print a Sales Report for that period of time (if you make a deposit every three days, run the report over that three-day period. If you close your tills several times a day, run the report for that span of hours). Your Journal Entries will be:
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​Cash and checks: (Open to Closing time)

Credit cards: Time Frame (Settlement Time, say 9:00 PM)

You need to know what time your merchant accounts settle each night. Each processor has a default settlement time. If your settlement time is at 10PM, you will want to run your Sales Reports from 10 PM the night before to 9:59 PM the day of the deposit. This will then match the amount deposited in the bank. Also remember, credit cards may take 2 or 3 business days to reach your bank account.
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​Customer Credits:

These show up on your Sales Report by credit type. They are non-payment credits to Team Accounts. These include Early Payment Discounts, Employee Discounts, and Manager Credits. You can see the detail for these on the Team Accounts Receivable report.
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That's it for Daily Sales Transactions!
You can set your own batch times with DaySmart Recreation Payments with CardConnect
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