📝 Overview
Employee and instructor rates determine how staff are paid for programs and events. The system supports several rate structures to match your organization’s payroll needs.
Available Rate Types
Hourly – Pay calculated based on the event’s duration.
% of Revenue – Pay based on a percentage of event income.
Flat Rate – One fixed amount per event or session.
Per Attendee – Pay determined by the number of participants.
📍 Where
Click the arrow to learn where to set up and manage employee or instructor rates
Click the arrow to learn where to set up and manage employee or instructor rates
Go to Admin > Users.
Select the staff member’s name.
Open the Rates tab.
🧠 Note: You must unlock the user (click the orange padlock icon) before you can add or edit rates.
🛠️ Setup
Click the arrow to learn how to add or update employee and instructor pay rates
Click the arrow to learn how to add or update employee and instructor pay rates
Navigate to Admin > Users > Rates.
Unlock the profile to make edits (click the orange lock).
Click + Add Rate.
Choose the Program this employee will be paid for.
(Optional) Select the Skill Level if you pay different rates for various levels.
Select a Rate Type (Hourly, Flat, % of Revenue, or Per Attendee).
Enter the Rate Value.
Click Save.
💬 Example: A $25/hr rate can be set for all Dance programs. If you use multiple levels (Beginner, Intermediate, Advanced), apply separate rates per level if needed.
📊 Reporting
Rates you configure here are used in the Instructor Payment Report (Per Session) to track instructor or employee earnings based on the rate setup for each program or event.
📣 Want to see how rates appear in reports?
Learn how the Instructor Payment Report summarizes staff pay details and hours worked.
💡 Pro Tips
⚠️ Unlock before editing: You must click the orange padlock icon before you can add or update any rates.
🧠 Set general rates first: If most instructors are paid the same, create a general rate (e.g., “All Programs”) and only add specialized rates when needed.
💬 Skill levels are optional: Only use them if your organization pays differently for beginner, intermediate, or advanced classes.