Once you have created your Season and Levels, you can next move on to creating your individual teams. At this point, you can either choose to create Individual or House Team rosters for individual customers to register on or Normal Teams where the participants share the cost of the entire team fee.
Create Team
Go to Seasons and select a Team season, a level, then use the blue plus button to create a new team in that league.
OR
Go to the Programs menu and then press Teams. Click on the "Add Team" button.Team Name: Choose a name specific to this team so you can differentiate it from other teams within this Season and Level when searching. Also keep in mind the name will be on the customer's invoice.
Location: Leave as the main location running this program.
Season: Choose the season from the dropdown list. This may be pre-populated if you came from the season and level page to add a team.
Level: Choose the specific level from the dropdown list. This may be pre-populated if you came from the season and level page to add a team.
Billing Type: Choose Normal Team or Individual.
Normal Team
Individual Team
Fee: Will auto populate what was set at the Level. You can customize this to use a different fee than the other teams within the Level.
Responsible: When a customer is added to this team the Employee listed as "Responsible" will receive an automatic e-mail notification regarding the registration.
Registration Type: Will auto populate what was set at the Season (for example Team)l.
Games: Will auto populate what was set at the Level. Can be manually adjusted for teams that will have fewer matches due to a scheduling restriction.
Min/Max Roster Size: Be sure to enter a min and max number of players (on-line registration will close or Waitlist will start if max number of participants is reached).
Start Date: Will auto populate what was set at the Level.
Event Length: Can be left blank. This will default to the Game Event Type's duration when using the League Scheduler and Create Event on the calendar.
Day of Week: Used for searching on Program Finder/Team Search.
Registration Form: Will trump what is set at the Season or Level Edit page.
Roster Visibility Online: Privacy setting to allow customers to view their own teammates or players on other rosters.
Notes: When creating a team, a customer can add a note, like a scheduling request. After the team has been created, you can choose to add more notes that can be labeled as "private" which only can be seen on the admin side or "public" which can be seen by the customers through the Member App.
Private: Customer can only request to join or be invited to join. If "Hide private groups" was checked at the Level Edit page the request to join would be disabled.
Allow online registration: If you want customers to register online, make sure this is checked.
Allow online messaging: Typically "Yes" for Normal Teams. This will allow all the members of the team to send messages via the member app to each other. If turned off, then only team managers will be allowed to send messages online.
Allow Waitlist: Optional
Save: Normal Team creation will prompt you to invoice the group fee. Click OK. (You have the option to add additional items to the invoice at this point, like a practice rental or team jerseys.) When ready click the Invoice Team button.
After Creation
Test in both the Admin side and Online to make sure everything comes up correctly.
Once all of your teams are registered use the League Scheduler feature to create the session schedule and post it to the calendar. You can also create specific game events directly from the calendar.