The Season is the top tier of the program hierarchy. Within the Season there will be Levels (think leagues or divisions) and within the Levels there will be the individual Teams. The Season settings control options for online registration, deposits, required memberships and Season reporting.
Create or check Team Product Fees for the current season and be sure the price is correct and labeled appropriately.
From the ‘Programs’ menu on the top navigation bar, select ‘Seasons.’
Click the ‘+’ button to create a new season.
Enter the Name of the season. It is important to have a consistent naming convention (for example, Adult Indoor Soccer – Winter 2023) that all employees across all locations will use when creating seasons. Then select the Location and, for leagues, choose the ‘Team’ Registration Type. Add the Program (which is important for an efficient Member App search) and Season start and ends dates (if these vary, choose earliest and latest dates to incorporate all registrations). The Description (optional) will appear in the Member App for customers registering online. Here you can include season dates, number of games/classes, or any other information needed. Be sure to turn on ‘High Privacy’ if you want public schedules disabled so they’ll only be visible to other roster participants. The game schedules are kept hidden from customers with no affiliation.
Use the Registration Form if you need your customers to answer a form of pre-set questions prior to registration. You can choose which form to add to the season. Select an Email Template (Settings > Customers > Email Templates) from the ‘Registration Email‘ field to send all online registrants pertinent information for the season in which they just signed up.
If required, enter a deposit amount under Payment Settings. It will be displayed online for normal team programs. During online registration, a deposit will be required when signing up for a team. Payment Plans are available to allow customers to pay their fee over time. Toggle on to enable this feature. Check ‘Require credit card to be stored at checkout if paying deposit’ if needed for payment plans. If applicable, enable the ‘Require renewal of any required memberships before season end date’ setting.
Enable Online Registration to allow customers to sign up using the Member App. If customers must register in-house only, be sure to toggle this setting off. If you allow individual player registration only, keep ‘New teams can register’ unchecked, otherwise, if new teams are allowed to be created online, check this box. Use the ‘Enable team export’ option to allow customers the ability to carry over all individual players from the previous team and bypass the process of an invite to be added to the roster in the new season. Press ‘Add a priority group’ to allow certain groups to register prior to the general public. Check ‘Team Approval’ for a request based team creation option. A DaySmart Rec user will be notified and responsible for accepting or denying team requests.
Use Season History for reporting with the Season Dashlet.
Click the ‘Save’ button to complete setup.