The Season is the top tier of the program hierarchy. Within the Season there will be Levels . The Levels will contain the groups of Camps, like Half Day, Full Day and After Care Camp. And then within the Levels there will be the specific Camp rosters. The Season settings control options for online registration, deposits, required memberships and Season reporting.
Create or check your Camp Product Fee to be sure the price is correct for the current season and labelled appropriately.
From the 'Programs' menu on the top navigation bar, select 'Seasons.'
Click the '+' button to create a new season.
Enter the Name of the season. It is important to have a consistent naming convention (for example, School Break Camps - Winter 2023-24). that all employees across all locations will use when creating seasons. Select the Location and 'Camp' Registration Type. Add the Program (important for integrating with the Online Member App Program Finder efficiently) and Season start and end dates (if varied, choose the earliest and latest dates to incorporate all registrations). The Description (optional) will appear in the Members App for customers registering online. Here you can include season dates and camp levels offered such as full day, half day, sport specific, etc.
Use the Registration Form if you need your customers to answer a form of pre-set questions prior to registration. You can choose which form to add to the season. Select an Email Template (Settings > Customers > Email Templates) from the ‘Registration Email‘ field to send all online registrants pertinent information for the season in which they just signed up.
If required, enter a deposit amount under Payment Settings. It will be displayed online for camp programs. During online registration, there is an option to either pay the deposit or the full amount for camp programs. Payment Plans are available to allow customers to pay their fee over time. Toggle on to enable this feature. Check ‘Require credit card to be stored at checkout if paying deposit’ if needed for payment plans. If applicable, enable the ‘Require renewal of any required memberships before season end date’ setting.
Enable Online Registration to allow customers to sign up using the Member App. If customers must register in-house only, be sure to toggle this setting off. Press ‘Add a priority group’ to allow certain groups to register prior to the general public.
Use Season History for reporting with the Season Dashlet.
Click the ‘Save’ button to complete setup.