📝 Overview
Purchase Orders are tracked for items like meals, rentals, or merchandise that are sold as registration add-ons. This report helps staff track, fulfill, and reconcile these items.
📣 Want to make sure your add-on products are set up correctly?
Check out our Help Center article below to learn how to configure and manage add-on products for use in reports like this one.
📍 Where to Access
Click the arrow to learn where to find the Purchase Order Report
Click the arrow to learn where to find the Purchase Order Report
Use the global search bar to type Purchase Orders
Or, access directly from a Roster Page using the Purchase Orders tab.
This opens a pre-filtered version of the report.
🛠️ How it Works
Click the arrow to learn how the report works
Click the arrow to learn how the report works
🔎 Filters
Date Type (Required): Choose whether to filter by Delivery On date or Purchased On date
Date Range (Required): Start and End dates
Location: Defaults to the current location but can be adjusted
Program / Season / Level / Roster: Multi-select available
Additional filters may appear based on how your items are configured
📄 Report Results
Displays Order ID and Invoice # (clickable)
Product name, purchase and delivery dates
Customer and roster information
“Delivered” column shows fulfillment (e.g. 0/1 Delivered)
Checkbox to mark items as fulfilled
Search, sort, and export (CSV or PDF)
📆 Understanding Delivery Date Behavior
Camps with day selection: The delivery date will match each selected day. If a parent selects Monday and Wednesday, the report will show separate delivery entries for those days.
Classes or full-program add-ons (no day selection): The delivery date defaults to the first day of the event or roster (e.g. first day of class or first game).
Non-roster-based or general products: If not tied to a session/event, the delivery date may default to the purchase date or may be blank if no date applies.
🧠 Use Case Example
This report is best used when fulfilling physical or time-sensitive registration add-ons. For example:
Preparing bagged lunches for a camp week
Setting up rental gear for tournaments
Issuing shirts or merchandise at the first class
💡 Pro Tips
⚠️ Use the Delivery Date filter when prepping for events to see when items are expected to be distributed.
🧠 Access via a roster page to automatically filter to that program’s purchases.
💬 Sort by the Delivered column to find outstanding orders quickly.
⛔️ Don’t forget to check items as fulfilled after handing them out — this updates the report for future tracking.
📌 Use the CSV export to create prep sheets or checklists for distribution.
❓ Frequently Asked Questions (FAQs)
Click the arrow to view frequently asked questions
Click the arrow to view frequently asked questions
How do I mark an item as delivered?
Click the arrow to see the answer
Click the arrow to see the answer
Use the checkbox under the "Fulfill" column to track which items have been handed out.
Why do I see 0/1 or 1/1 in the Delivered column?
Click the arrow to see the answer
Click the arrow to see the answer
This shows the fulfillment status of each item. 0/1 means not yet delivered, 1/1 means fulfilled.
What’s the difference between “Purchased On” and “Delivery On”?
Click the arrow to see the answer
Click the arrow to see the answer
“Purchased On” is when the customer bought the item. “Delivery On” is when the item is meant to be handed out.
Will checking the box mark it permanently delivered?
Click the arrow to see the answer
Click the arrow to see the answer
Yes, the "Fulfill" checkbox is greyed out so it cannot be checked again.
